[eDebate] CEDA Nationals Invitation

Darren Elliott delliott
Tue Feb 3 14:42:39 CST 2009


January 28, 2009

Dear CEDA Colleagues,
It is my pleasure to invite you to attend the 2009 CEDA National Debate
Tournament at Idaho State University, March 20-24, 2009.  The forms
needed to enter the national tournament are available at
www.cedadebate.org. Updated information, directions, and events at the
tournament will also be available at the above website.

Please note that the following items are required for your entry to the
national tournament. 
1. 2008-2009 CEDA dues must be paid to enter the tournament.  You may
pay dues at the tournament if you have not pre-paid.  You may also pay
through the website.
2. Entries with eligibility forms must be postmarked by March 6th,
(March 12th, 2009 for late entrants).
3. Your eligibility forms must be sent by certified mail names AND
entered on-line.
4. Your entry will only be considered complete if it includes:
a. A completed entry with team member names listed on the Bruschke
website by the deadline,
b. A check for the correct amount made payable to CEDA, or payment via
CC through the website.
c. Official stamp from your university registrar verifying student
status, (Start this process early as it may take longer than you think.)
d. A completed on-line entry at: http://debateresults.com
e. Judging philosophy forms must be entered on http://debateresults.com
for all judges,
f. Judge preemption information,
g. Student and judge demographic information entered on the Bruschke
site, 
h. The cell phone numbers of all judges (there will soon be a link on
the website to enter this information).
i. ADA information should be noted in the entry process (a link may soon
be available on the website)

Number of Teams: We anticipate being able to accommodate all of your
teams. There is currently no limit. 

Entries must be made on-line AND sent Certified Mail, postmarked by
March 6th, 2009 to: 
Darren Elliott?Dir. Of Debate and Forensics
KCKCC Humanities and Fine Arts
7250 State Avenue
Kansas City, KS  66112

Late entries should be postmarked by March 12th, 2009.
For any additional inquires you may contact us at CEDA2009 at gmail.com. 


Tournament Hotel:
Red Lion Hotel Pocatello
1555 Pocatello Creek Road
208-233-2200

All participants are encouraged to stay at the Red Lion. Pre-Tournament
functions, receptions, the first awards assembly and elimination rounds
will occur at the Red Lion Hotel. 
Rooms are $79.95 per night for 2 Double Beds or 1 King Bed Non-Smoking. 
The hotel has graciously offered to extend this rate to anyone coming in
up to 2 days before the 20th (registration day) and/or 2 days after the
final event on the 24th (final elimination day). 
The Red Lion Hotel Pocatello is conveniently located in the heart of
Pocatello, Southeast Idaho?s regional center for shopping, education,
medical care and cultural activities. Golf, water sports, skiing,
snowmobiling, casino gambling and bingo are just some of the activities
to enjoy while in the area. 
Hotel Amenities include a restaurant, lounge, free parking, free airport
shuttle (Pocatello airport), business center, free high speed internet,
whirlpool/spa and fitness facility.
Reservations should be made before March 1st, 2009.  
Reservations may be made by calling 208-233-2200
Please identify yourself as members of our group:CEDA, in order to get
the Group rate and to have the hotel credit the block of rooms to CEDA. 

The overflow hotel for CEDA Nationals is the 
Holiday Inn in Pocatello.
1399 Bench Road, Pocatello
208-282-3155 
The Holiday Inn is a short walk (3-5 minutes) from the Red Lion.  While
no official tournament events are taking place at the Holiday Inn, they
have blocked a number of rooms for CEDA at the rate of $73.00 per night
for 2 Queen Beds or 1 King Bed from 1-4 students. The Holiday Inn houses
and restaurant and lounge, provides free parking, free wireless
internet, a fitness facility, a pool & hot tub. 
You may make reservations at the Holiday Inn by calling 208-282-3155. 
Ask for the CEDA room block. Reservations shhttp://www.ihg.com/h/d/HI/1/en/rates/PIHID?groupBookingCode=CON&_IATAno=99801505

Once you put in the dates for CEDA, it should pull up the appropriate
rate.

Food: There are a number of convenient dining options near both the ISU
campus and the hotels.  Sarah has put together a dining list which will
be posted shortly.  Check out the google maps that are included.

Car Rental: The major car rental agencies are available at the Salt Lake
City airport.  Idaho State will provide a shuttle bus service from the
hotel to the competition sites during the tournament and return shuttles
in the evenings.  Additionally, CEDA is working to secure potential
shuttles from SLC to Pocatello to reduce the need for rental vehicles
for all participants.

Air Travel:  Flying in to Salt Lake City would likely be your best bet. 
They have all the major carriers and discount airlines (Southwest and
Jet Blue).  The drive between Salt Lake City and Pocatello is relatively
quick (about 2 hours and 30 minutes) and is a straight shot on
Interstate Highway.  The drive from the Salt Lake Airport is about the
time it takes to change planes and fly directly into Pocatello.

Directions from the SLC Airport to the Red Lion / Holiday Inn
A: Salt Lake City International Airport (SLC): 776 N Terminal Dr, Salt
Lake City, UT 84122, (801) 575-2400
1:  Follow the road leaving the airport.
2:  Merge onto I-80 E via the exit on the LEFT toward OGDEN/PROVO. 
3:  Merge onto I-215 N via EXIT 117 toward OGDEN.
4:  Merge onto I-15 N (Crossing into IDAHO).
5:  Take the POCATELLO CREEK ROAD exit, EXIT 71.
6:  Turn RIGHT onto POCATELLO CREEK RD. 
7:  The Red Lion is on the right.  The Holiday Inn is on the left.

2009 CEDA National Tournament Schedule: 
Friday March 20th
3:00-5:00 PM Executive Council Meeting
4:00-5:00 PM Student Meeting
5:00-8:00 PM Registration
8:00-9:00 PM Awards Ceremony
9:30 PM Pairings Released at Awards Ceremony conclusion 

Saturday March 21st
7:30 AM Pairings released at Red Lion and campus
8:30 AM Round 1
11:30 AM Round 2
3:00 PM Round 3
6:30 PM Round 4 

Sunday March 22nd
7:30 AM Pairings released at Red Lion and campus
8:30 AM Round 5
11:30 AM Round 6
3:00 PM Round 7
6:30 PM Round 8
9:00-12:00 AM President's Reception 

Monday March 23rd (All Rounds on Campus)
7:00 AM pairings released at Red Lion and campus
8:00 AM Partial Quad (if necessary)
9:00 AM CEDA Business Meeting
11:00 AM Triple Octafinals
3:00 PM Double Octafinals and Quarterfinals of Novice Elims
7:00 PM Awards Ceremony ? Performing Arts Center on ISU Campus
9:00-12:00 AM Student Party at the Red Lion 

Tuesday March 24th (All rounds at Marriott)
7:00 AM Release of Octafinal pairings
8:00 AM Octafinal round and Semifinals of Novice Elims
10:15AM Release of packets to eliminated schools
12:00 PM Quarterfinal round and Finals of Novice Elims  
4:00 PM Semifinal round
8:00 PM Final round 

Tournament Staff: Gary Larson, Wayne Kraemer, Darren Elliott, Gordon
Stables, M. L. Sandoz, Jeff Jarman, Kelly McDonald, Sue Peterson, Joe
Patrice, Mike Davis and Sarah Partlow-Lefevre. Individual staff members
will be dismissed from the tab room should they have teams in
elimination rounds. 

Tournament Rules and Procedures:
Eligibility: Participating schools must be members of CEDA at the time
of registration. Each debate team entered in this tournament must
consist of two students, each of whom presents one constructive speech
and one rebuttal speech. Unless otherwise provided dispensation by the
CEDA Executive Council, the term "students" is defined as "officially
enrolled undergraduate students in good standing at the college or
university they represent in competition."  Tournament contestants must
not have competed for more than the maximum of five different, not
necessarily consecutive, academic years. Participation in other forms of
post-secondary debate will factor into eligibility calculation when
conditions in subsequent subsections are met.  Three-person teams and
one-person teams will notof the tournament. Students may participate in no more than four CEDA
National Tournaments. A stamped Registrar Seal from the student's school
must verify that each student is registered for the Spring 2009 term.
See the CEDA Constitution and Bylaws if you have eligibility questions. 


Entries: 
Each member school may enter teams provided the conditions are met in
the cover letter of this invitation. The practice of entering hybrid
school teams is allowed. Teams may be composed of two students from
different member schools, as long as the judging requirements are met. A
mixed team must be entered on the entry blank of BOTH schools, with the
school identification of each student clearly indicated.

Entry Procedures: No phone or email entries will be accepted. Entries
must be completed on-line at http://debateresults.com AND eligibility
forms must be sent through Certified Mail. Certified Mail must be
postmarked by March 6th, 2009 (March 12th for late entries). You should
not assume your entry has arrived until you receive an email or fax
confirmation. Changes, including drops or name changes, will be accepted
by phone or email. If you make a name change after you mail in the
registration, you are required to supply a stamped registrar's seal
verifying that each changed name student is enrolled for Spring 2009
term before the end of check-in registration. To make a change in your
entry call Darren Elliott at 316-214-9502 or email at
CEDA2009 at gmail.com. 
 
DO NOT GIVE CHANGES TO ANYONE EXCEPT DARREN ELLIOTT.

Your registration is not complete until you complete the check-in
registration on March 20th.  You will not be entered into the tournament
if you do not complete check-in registration during the designated time
for registration. If travel delays beyond your control occur, please see
the tabroom staff as soon as you reach the tournament to verify your
entry and judging preferences.

FEES:
Entry fees will be assessed at $120.00 per team.
Judging fees will be assessed at $120.00 per uncovered two-person unit. 
Host fees will be assessed at $40.00 per school. 

Checks must be made payable to CEDA.  Payment may also be made online
through the website.  As soon as it can be enabled, we will begin
accepting payments by credit card.  Please follow the instructions at
the website.  All entries made by March 6th, 2009 will pay the above
charges.  Entries will be accepted until Thursday March 12th, 2009, but
entries made after March 6th, 2009 will incur a $25 late charge added to
each of the above stated fees.  NO registrations will be accepted after
March 12th.  If your fees are not paid in full by the time of awards,
your school will not be eligible to receive sweepstakes trophies or
advance in elimination rounds.   Changes, including drops or name
changes, will be accepted by phone or email. If you make a name change
after you mail in the registration, you are required to supply a stamped
registrar's seal verifying that each changed name student is enrolled
for the Spring 2009 term before the end of check-in registration. 

Equipment: Students using AV equipment in their debate rounds are asked
to transport their own equipment. We cannot guarantee any debate team
will be placed in a room with available AV equipment.

Divisions: Competition will be held in one division. This division is
open to all eligible debaters. All debates will operate on a 9-3-6 model
with 10 minutes per team for preparation.  There will be a separate
elimination round bracket for teams comprised of 2 Novices and declaring
during the registration, their intent to participate in the Novice elims
should they qualify.

Judging Requirements: Each school is responsible for providing one
qualified judge for the first two teams entered. If more than two teams
are entered, the school must either provide additional qualified judges
or pay a judging fee of $120.00 per uncovered team. In order to assure
the best judging pool possible, ALL JUDGES ARE COMMITTED FOR A MINIMUM
OF FOUR PRELIMINA(Quarterfinal Round in Novice bracket), whether or not their teams break
to elimination rounds. If any team from a school breaks to elimination
rounds, all judges from that school are committed to judge one round
beyond the elimination of the school from competition. I would also be
very grateful to any judge who would be willing to donate extra rounds.
One of the largest expenses in running the tournament is hiring judges. 

Judging Practices: All judges must render a decision in each assigned
round. One team must win and the opposing team must lose. Speaker points
on a range of 0 - 30 must be assigned to each speaker. The smallest
speaker point increment the tab room will count will be .5.

Judging Philosophies: All judges must provide a judging philosophy
statement or they cannot judge. Philosophy statements from all judges
for a school must accompany the school's entry and be entered
electronically on http://debateresults.com. 

Judging Assignment Procedure and Preference Forms: Assignment of judges
will be done according to a mutual preference system from an available
pool of critics.  More details on the precise methodology will follow. 
Judges failing to pick up an assigned ballot will be assessed a $30.00
fee.  This fee will need to be paid to the Treasurer prior to the Awards
Assembly.  Any ballot not picked up in rounds occurring after the Awards
Ceremony, will also result in a $30.00 fee, billed to the school for
whom the judge represents. 

Preference forms turned in before 3:00 PM Friday will be honored for the
whole tournament. Forms turned in after the 3:00 PM deadline but before
the beginning of Round 1 will be honored in all rounds after Round 3. No
forms will be accepted after the start of Round 1. Beginning with the
octofinal round until the semifinal round, we will also supply strike
cards consisting of five critics selected by the mutual preference
system. Each team will be allowed to strike one critic to determine the
final panel of judges. 

To assure that judges are assigned fairly, it will be the obligation of
coaches, judges, and contestants to indicate any conflicts on the entry
form. We urge judges to avoid the appearance of impropriety by excusing
themselves from hearing teams with whom they have recent close
association or imminent future associations. Associations include
judging and traveling with a team, coaching a member of a team, being a
recent graduate of that school, being romantically involved with
member(s) of the team, etc. Judges should also excuse themselves from
judging teams from schools at which they are planning to coach next
year. 

Statement on Discrimination and Sexual Harassment/Statement on Ethical
Principles: The Cross Examination Debate Association is dedicated to the
principle of free expression and the exploration of ideas in an
atmosphere of civility and mutual respect. Related to this principle is
the belief that all members of this community will have access to CEDA
debate activities without regard to race, creed, age, sex, national
origin, sexual orientation, or non-disqualifying handicap. In keeping
with these principles, the CEDA National Tournament will abide by the
guidelines and procedures of CEDA's Statement on Discrimination and
Sexual Harassment and the CEDA Statement of Ethical Principles. Please
inform your students that a Sexual Harassment Officer will be available
to hear any complaints at the tournament. 

Americans with Disabilities Act of 1990: The CEDA National Tournament
will make reasonable accommodations for all qualified tournament
participants. The name of individuals and the nature of the
accommodation requested should be noted in the registration process.

Tobacco, Alcohol and Illegal Substances Policy: There will be no
smoking, alcohol consumption or use of illegal substances in any
competition at the 2009 CEDA National Tournament.  Individuals violating
this rule should expect to be asked to leave the tournament.  We ask
that all Directors of Forensics, coaches, and judges communicate this
expectation to student competitors. 

Matching: will be power matched based on the records from all previous rounds.
Rounds 3 and 5 will be high-high; the rest will be high-low within
win-loss brackets. 

Elimination Rounds: Teams will break to elimination rounds and be placed
in bracket order based on the following formula: win/loss record,
adjusted team speaker points dropping the highest and lowest rounds,
total team speaker points, double high/low, and strength of schedule.
Brackets will not be broken in elimination rounds should two teams from
the same school be scheduled to meet each other. Mixed-team schools will
be granted "same team" status for matching purposes. In the event that
two teams from the same school are scheduled to debate in the
elimination rounds, the school involved must indicate to the tournament
director which team will advance at the beginning of that round.

Novice Break Out Elimination Rounds:  As per the mission of the Cross
Examination Debate Association, and recognizing the importance of Novice
members of our community, the 2009 CEDA National Tournament will offer
an additional Elimination Round bracket for teams comprised of 2 Novices
as per the CEDA definition.  The size of the bracket will be determined
by the number of eligible Novice entries, but is expected to be at the
Quarter-Final level.  The Novice Breakout Bracket is expected to begin
it's Quarter-Finals during the Double Octo-Finals round of the National
Tournament, with its conclusion during the Quarter-Finals round of the
National Tournament.  All judges are obligated through the Double Octos
of the National Tournament.  When you mail your registration materials,
you must indicate any teams comprised of 2 Novice debaters who would
like to be considered for the Novice Breakout Bracket.  Judge
preferences will be in effect for the Novice Breakout Bracket, with
explicit instructions to the tab room staff, to first place judges in
the National Championship Bracket rounds, then to place judges in the
Novice Breakout Bracket rounds. 

Teams qualifying for elimination rounds in the National Championship
Bracket, will not be eligible to enter the Novice Breakout Bracket. 

Awards: Awards will be presented to all elimination round participants
and to the top twenty speakers in the preliminary rounds. Sweepstakes
awards will be presented as that information becomes available. Regional
awards not already presented will be mailed to recipients at the
conclusion of the National Tournament. 

Additional hosting arrangements and updates will be posted at
www.cedadebate.org as they become available. 

We look forward to seeing you all in Pocatello in March!

Darren Elliott, CEDA President 
316-214-9502 
delliott at kckcc.edu  
CEDA2009 at gmail.com  




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